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The Future of Payroll: 7 Trends to Watch

FoxHR
August, 2021

The rise of futuristic technologies gives way for significant transformation in payroll functions. As we know, the payroll system is about giving out employee paychecks, and it plays a significant role in determining the overall success of an organization.

In this blog, let us shed light on the latest trends in the payroll system that will take hold of the payroll industry in the future. Businesses should embrace these trends to enhance their HR processes and to stay ahead in the market.

Seven latest trends to expect in the future of payroll

1. Demand for cloud storage

The dependence on cloud-based software is increasing rapidly, and it expects to grow over $13.3 million by the year 2026. The significant highlights of using cloud-based payroll technology increase transparency, security, and accessibility. Managers or HR teams can access data from anywhere at any time when stored in cloud-based software. During these remote working days, HR departments can easily manage payroll tasks remotely. Moreover, a cloud-based payroll system allows managers, HR departments, and employees to access payroll information in real-time, along with their PTO requests, leave details, etc. Another advantage of a cloud-based payroll system is that security increases. It safeguards the data from cyber-attacks, has data backups and software updates, demands storage space, etc.

2. Embracing Artificial Technology

Artificial Intelligence has become dominant in many fields, and it creates positive impressions. The impact of AI in the coming years will revolutionize the payroll system. It is estimated that the payroll process requires an adequate amount of total business’s cost, and it acts as a hindrance to the growth and success of every organization. AI integrated payrolls can generate accurate budgets, automatically classify employees and ensure they fall into incorrect tax brackets and identify unnecessary ROI expenses.

3. Integration of HR technology

Integration of a robust HR technology and payroll management system can work efficiently to help your firm improve. Combining these two integrations can enable managers or HR departments to access all the essential employee data from a single dashboard. Thus HR teams can do employee data management flawlessly. HR software can track time and employee scheduling. And if this data combines with the payroll software, it allows the payroll software to calculate the payroll based on employees’ working hours accurately. HR managers can ensure that no employees get underpaid or overpaid but will pay accurately based on their working hours. Moreover, HR departments can use the data to generate actionable insights and personalized reports, including the employee data and packages.

4. Rise of the gig economy

At present, most companies have given the employees freedom to work from anywhere. This trend has given rise to the increased number of gig workers and freelancers. Apart from this, some businesses look for hiring gig-workers in place of full-time employees for serving a particular project for a short period. It may be challenging for HR departments to handle the payroll of these gig workers, as they are for a short period, and it varies from person to person depending upon the projects they are being assigned. Integrating a robust payroll system will make the whole process error-free and precise. This payroll software can manage the payrolls of full-time employees and gig workers at once. In addition to all these, it would be a brilliant idea to integrate your project management software along with this payroll management software; thus, it makes it easier to track their work progress and pay them on time once the project completes.

5. Financial wellness programs are a great idea

You can bring out the best and enhance the productivity of your employees only if they are committed to the organization. You should find a way to keep them engaged and motivated. Employee retention and employee satisfaction are closely related to each other. There are times when your employees feel down about their financial well-being. This emotional stress can gradually affect the quality of their work which will eventually affect the bottom line of every organization. The best way to reduce employees’ financial stress is by implementing financial wellness programs in your system. The benefit of including financial wellness programs is that they could provide financial counseling for employees, allocate their money correctly, etc. This method can ensure that your employees spend less time worrying about their bank deposits, focusing on their work, and having happy family times.

6. Pay transparency is prior

Transparency in payroll is essential. Many businesses now make way for employees to access salary and wage information. The companies can either share information with the team regarding the pay scales for different roles within the company or explain how pay structure is devised for each employee. This help employee to have a better understanding about their pay distribution, compensation, reductions, etc. This enhances fairness and equality in the organization. Moreover, it encourages employees to work hard and be more sincere towards the organization if they know their salary hike will be based on their performance. Thus, pay transparency can create the right employer brand image.

7. Better data security

In recent years, some laws state that every payroll software must be GDPR- compliment. It ensures that any sensitive data you add to the system will be highly secure by the cybersecurity standards prevailing on the market. Every company will have a bulk of employee sensitive data, employee contact details, address details, salary details, etc. This data is to be secured to avoid malpractices. Technological advances like dual verification to access sensitive data and other security measures will safeguard employee sensitive data.

To sum up

Technology is transforming the way we conduct business. Integration of advanced payroll systems in your company will create a broad positive impact. Be careful while choosing a payroll system for your organization. Always rely on the best software providers and go for the needed features for your firm’s well functioning.

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