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Best Ways to Improve Collaboration in Your Remote HR Team

FoxHR
June, 2021

The impact of the pandemic has forced most of the companies to move remotely. Nothing but remote working was an option during these unprecedented times. Have you ever thought of how the HR professionals put their heads together while they are not in the same room to make things run smoothly as always?

Different ways to improve remote collaboration:

Here are the amazing ways to foster remote collaboration: better.

• Keep everyone informed

It can be challenging for HR departments to handle the recruiting process and rolling out new benefits packages remotely. Having everyone on the HR team informed and staying updated about the project status can be challenging during this remote working time; keeping things moving is essential.

One solution to erase this issue is to use project management tools; it helps HR teams track and plan every step of a project towards its completion while keeping everything organized and having everyone on the same page.

• Do digital stand-ups

It is essential to keep everyone in the loop, for stand-up meetings can do the trick. Stand-up meetings allow you to update your remote team members about where the project stands and what needs to be done by each person.

These virtual meetings let remote team members discuss, ask questions, clear doubts, and make relevant suggestions. Perhaps you’ll want a group video call in the morning or send the daily tasks as bullet points in the group channel. Either way, it’s necessary to keep everyone connected.

• Embrace video conferencing

video conferencing is a great way to make your teams know each other; it can work more beneficially before messaging and emails. There are times when messages are misunderstood.

When your colleague reads a mail or message, he/she himself has to decide what the writer’s intentions are and what he/she is trying to convey. But in video calls, we can directly see our colleague’s verbal cues, gestures, tone, etc. Also, it is much easier to clarify your doubts through video conferencing .

Whenever a new member joins your team, it is better to introduce them to the team through video conferencing ; it will help to get to know each other. No matter how far the teams are, a little remote facetime can remind everyone how much they enjoy working together.

• When in doubt, schedule it out

When you have to discuss certain things with your team members, schedule a virtual meeting .

If your company culture had a practice of arranging team lunches on Friday noon, before pre-pandemic times, then why not schedule a virtual meeting now? You still can enjoy visiting each other while you have your meals.

• Create a channel guide

Collaboration becomes more comfortable when you create a simple document explaining when you should use each channel. Next time, they won’t choose their personal preferences, which may conflict with others’ choices.

For example:• Video conferences : Group gatherings, team meetings, happy hours, etc

• Phone calls: One-on-one conversations to clarify doubts, discussion, etc

• Emails: Sharing documents, convey less complicated messages, etc

• Slack: Polls, quick questions, and non-essential talks, etc

The goal is to make effective Communication and collaboration by bringing people together.

• Transparency

Maintaining transparency while remote working could be one of the biggest challenges most people may face.

Transparency helps to build trust and enthusiasm among the employees. It is essential to share both internal and external information with them to improve togetherness and trust. Connect with the team to share any ideas, updates, etc.

Communication is the key!

Use the best tools and platforms that will make Communication and collaboration simpler. Communication gaps can lead to significant issues that make things go upside down. So, please don’t give it a chance! Remote collaboration can be made effective only by collaborating on it. All these can help your company to reach its peak.

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